Making the Switch from Paper to Digital

Photo by Rawpixel

Photo by Rawpixel

But all things should be done decently and in order.

1 Corinthians 14:40

 

I don’t know about you, but I have had a long affair with planners, calendars and lists.  Several years ago, someone came into my office and counted 4 calendars. 

·         desk calendar

·         wall calendar

·         planner/agenda

·         computer calendar

She then asked, in a laughing manner, if I ever missed an appointment. 

 

I inwardly cringed because I had missed some.  You see, I had a personal calendar and a work calendar.  So if I were not in the office, I didn’t see appointments listed for work and if I were at work, I might miss the teacher meeting at school because it was in my personal calendar.

 

Needless to say, I got rid of all calendars but one and EVERYTHING went in it!  And that worked!  Some jobs required me to have daily type planners while others worked with a weekly type planner. But everything, and I mean everything, went into the same calendar.

 

In either case, I was always, ALWAYS a paper planner gal!  I love writing things down and CHECKING THINGS OFF!!  I just love it.  Maybe you can relate?

 

Many times over the years I have tried to switch to a digital calendar and FAILED! Until this year!  I have found what works for me. 

 

I now work from home (for a company) and have a lot of other irons in the fire. And I have finally made the switch from a paper planning system to a digital one!

 

I use Google calendar.  I can access it from all of my devices.  And I have multiple “calendars” set up so I can easily display EVERYTHING or just certain items.

·         1- Appointments – this “calendar” shows all the calls I need to be on and appointments that I need to keep

·         2- To Do list – this “calendar” tracks things that I need to get done on a certain day

·         3- Informational – this “calendar” shows birthdays, holidays and general things I need to be aware of

·         4- History- this “calendar” allows me to change past appointments or events with attachments or notes that I want to keep just in case

To view all of these at once, I leave each “calendar” checked.  If I don’t need to see one, like history, I just uncheck it and it comes off my displayed calendar.

 

The beauty of this is that I have my appointments with me at all times since I carry my phone everywhere.  I can add appointments, things to do or information regardless of where I am and I can know if I have a conflict immediately.

 

For those of you who have been using digital systems – kudos!  If you are still using a paper system and want to switch to digital, here’s some advice:

1.       Use a calendar that is accessible across all your devices

2.       Learn to maximize its use

3.       Find an app that you can use for notes/diary type information, if needed.

 

The applications that I use for these are:

1.       Google calendar   - as my planning system

2.       OneNote – to write notes and so much more